Do you worry about leaving town for vacation? Maybe you are concerned that things may not go smoothly while you’re gone. Or maybe the volume of email to which you’ll return feels over-whelming. Or maybe you feel that the customer may not wait, and you’ll lose business. I understand all those concerns. They were mine, too. But, guess what. I did it.
I took a two-week vacation (to Tibet with the Ra Ma Institute and traveled with my step-daughter, Linnea Miron, who is the CEO of Real Wellness); never touched my computer; didn’t respond to emails and (drum roll) the sky didn’t fall. It is possible to be out-of-touch and the world won’t come crashing down. It takes preparation.
Here are the four steps I took to prepare so that I had the space to relax and benefit from the trip.
1. Touched base with clients in advance. For any client who had a pending action item or an action that may be needed while I was gone, I contacted them in advance. I explained that I would be in Tibet with iffy wifi and cell coverage. No one panicked, most were pleased that I let them know and all were happy for me.
2. Completed activities in advance. I made an effort to complete tasks in advance that would be due while I was gone. For those items I was not able to complete, we scheduled meetings after I returned to discuss progress, schedule and due dates. Everything was easily worked out.
3. Staff monitored and responded to emails. My staff monitored my emails for any unanticipated issues or for client questions (from current or prospective clients). When appropriate, they let the client know that I was out of the country. If they couldn’t help directly, they worked with the person to schedule a call when I returned. Everyone felt that we were responsive to their requests.
4. Cleaned out the junk emails. This one is tricky. I opted to periodically delete junk emails when I had accessible wifi. I chose this so I wasn’t overwhelmed by the shear number of emails. There is something heart-stopping to see hundreds of emails stacked up after a two-week trip. The trick, of course, is to not get sucked into work. It was effective for me because I scanned email subject lines and the sender. I didn’t open or read anything. It was obvious when emails were junk and were safely deleted. When I returned, there was a manageable number of emails that needed “real” consideration and response.
These four steps worked for me. The preparation was not to be taken lightly. The weeks leading up to my trip were busy, but the payoff was high. (More about that in the next newsletter.) There were many other professional men and women on the trip. All the ones I spoke to did some combination of these techniques so that they, too, had the mental and emotional space to absorb the wonders of the Tibet.
What can you do to prepare so that you reap the full benefits of creative down time?